Your privacy is important to us and as of 25th May 2018 we cannot contact you with information about Our Parish unless you ask us to do so. We’d love to be able to keep in touch with you by
sending you details of the latest news and events which may be relevant to you. If you would be happy for us to contact you, please complete the form at the bottom of this page and email or send
it to Becky or Janice, their contact details are on the form. Alternatively, please get in touch and we’ll send you a form. Our data privacy follows.
DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of
The Parish of the Whitacres, Lea Marston and Shustoke and
the Rector of The Parish of the Whitacres, Lea Marston and Shustoke
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of The Parish of the Whitacres, Lea Marston and Shustoke is a data controller (contact details below).
The Rector of The Parish of the Whitacres, Lea Marston and Shustoke is a data controller (contact details below). This means they decides how your personal data is processed and for what
purposes.
3. How do we process your personal data?
The PCC of The Parish of the Whitacres, Lea Marston and Shustoke and the Rector of The Parish of the Whitacres, Lea Marston and Shustoke comply with its obligations under the “GDPR” by keeping
personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and
disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services running in The Parish of the Whitacres, Lea Marston and Shustoke;
• To share your contact details with the Diocesan and local deanery offices so they can keep you informed about news in the diocese and events, activities and services that will be occurring in
the dioce/deanery and in which you may be interested.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church, including the Rector, as appropriate, in order to carry out a service to
other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records”. Details about retention periods can currently be found in the Record Management
Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish
registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
• The right to request a copy of your personal data which the PCC of The Parish of the Whitacres, Lea Marston and Shustoke or the Rector of The Parish of the Whitacres, Lea Marston and Shustoke
holds about you;
• The right to request that the PCC of The Parish of the Whitacres, Lea Marston and Shustoke or the Rector of The Parish of the Whitacres, Lea Marston and Shustoke corrects any personal data if
it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the PCC of The Parish of the Whitacres, Lea Marston and Shustoke or the Rector of The Parish of the
Whitacres, Lea Marston and Shustoke to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the
right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case
the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints, please contact either the
• PCC Secretary - pccsecretary@ourparishwls.com or the PCC Office, The Rectory, Dog Lane, Nether Whitacre, nr Coleshill, Warwickshire B46 2DU
• the Rector - rector@ourparishwls.com or The Rectory, Dog Lane, Nether Whitacre, nr Coleshill, Warwickshire B46 2DU or 01675 481252
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire. SK9 5AF.
